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Global Archives

Privacy Policy

1. Our Commitment

Global Archives is committed to stewarding information responsibly.

We respect your privacy and handle personal data in alignment with applicable laws.

2. Information We Collect

We may collect:

Website Data:

  • Name
  • Email address
  • Organization name
  • Phone number
  • Inquiry details
  • IP address and browser data

 

Client Operational Data:

  • Records and documents submitted for processing 
  • Metadata associated with records
  • User account information for Vault access

3. How We Use Information

We use information to:

  • Provide and manage services 
  • Improve our website and user experience   
  • Communicate with clients   
  • Comply with legal obligations 
  • Maintain audit logs for governance purposes

 

We do not sell personal data.

4. Data Security

We implement safeguards including:

  • Secure hosting environments
  • Encrypted transmission (where applicable)
  • Role-based access controls
  • Audit logging
  • Backup protocols

5. Global Archives Vault-Specific Data Handling

For users of GlobalArchivesVault™:

  • Access is permission-controlled.
  • Activity is logged for governance.
  • Data remains client-owned.

 

We act as a service provider, not data owner.

6. Regulatory Context

Depending on client sector, data may be subject to:

  • FERPA (Education Records)
  • HIPAA (Protected Health Information)
  • IRS / Financial Regulations
  • Montana State Retention Schedules

 

Clients remain responsible for regulatory classification of their data.

7. Cookies & Analytics

We may use basic analytics tools to understand website usage patterns. No personally identifiable information is sold or shared for advertising.

8. Data Retention

We retain personal data only as long as necessary to:

  • Fulfill service obligations
  • Meet legal requirements
  • Support legitimate business operations

9. Your Rights

You may:

  • Request access to personal data we hold
  • Request correction of inaccurate information
  • Request deletion where legally permissible

10. Changes to This Policy 

  • We may update this policy periodically.
  • Updates will be posted with a revised effective date.